Minutes of Town Council Meeting held in the Town Council Office
On Wednesday 8th March 2006 commencing 7-55 p.m.
Present Councillors P Ashcroft, J Cowley, D Grimes, J O’Hare, R Penfold
D Short, J Wardell and D Neal Chairman, D J Hine (Clerk)
In attendance D Cllr G Carr-Jones
To receive apologies C Cllr D Fox , W Batty-Smith and J Cox
Declarations of Interest None
Minutes of last meeting
The minutes of the last meeting having previously been circulated to Councillors were approved and signed by the Chairman.
OPEN FORUM No comments
Proposed Expenditure
In accordance with S O No. 40 it was proposed by D Grimes and seconded by J O’Hare that the following expenditure be approved
Four County Services Virus Protection £45.83
P Ashcroft stated that she thinks there is some way of obtaining this protection free via Dorset C C but has no idea who to contact.
Sign Cheques
In accordance with S O No.40 it was proposed by D Grimes and seconded by J O’Hare that the following cheques be signed
D J Hine Salary £479.98
R Sharp NDDC Grass 25.00
Four County Services 45.83
B Telecom 146.61
Direct Office 35.18
Proposed addition to S O No. 17
It was proposed by J Cowley and seconded by P Ashcroft that the following be added to S O No. 17 in respect of Resolutions Moved on Notice “The Clerk having received a proposal or recommendation, may advise the proposed or mover regarding the wording, but the councillor’s view shall be paramount in all cases” All agreed
The Ring Beds
Letter from Mrs N Smith with prices and details of suggested work needed on the Ring and shrubs and heathers required. It was proposed by J Cowley and seconded by D Grimes that the work be carried out. Agreed.
Clerk to contact
Roof Repairs 8 Ring Street
The Clerk advised that 3 quotations for the necessary work to replace felt and battens over the whole roof now received as follows:
Dylan Faber Roofing Ltd - £5,675.00 plus VAT
Rowsell Roofing Ltd - £4,405.00 plus VAT
Roy Spicer Roofing Ltd - £4,000.00 plus VAT
It was proposed by P Ashcroft and seconded by J O’Hare that the quotation from Roy Spicer be accepted. All agreed.
Clerk to contact
Pedestrian Crossing
D Neal advised that the Scouts are willing to deliver the leaflet over the weekend of 1/2nd April for a donation of £50. This was agreed. R Penfold will arrange the printing in plenty of time for this delivery. A supply of paper already received. When printed, an evening for folding leaflets to be arranged. An advert to be put in the BVMagazine edition of 31st March emphasising need for reply to leaflet. Leaflets for Knightstone Court, The Old Rectory, Sandhills and Hillcrest to be delivered and picked up by Councillors. D Neal willing to drive volunteers to deliver to Stalbridge Weston and outlying Farms. J Cowley will assist. As still no reply received to letters to the County Treasurer, letter to go to Chief Exec.
Clerk to write
Councillors’ Reports/Questions
J Wardell asked if anyone could remember a Diversion Order in respect of the footpath near to Keeper’s Cottage. Check with file
R Penfold advised that he had attended a meeting of the Management Cttee of Sturminster Youth Centre. He suggested that he might be made official representative for Stalbridge T C as quite a few Stalbridge youths attend. It was proposed by J Cowley and seconded by D Grimes that he be appointed , all agreed.
P Ashcroft advised that there was no new regarding the School
J Cowley reported that a group had attended the meeting at Melbury Abbas regarding improvements to the A350 but there appeared to be little movement regarding this
G Carr-Jones reported that progress is slow on the Town Plan project but at least we have been awarded a grant.
D Neal reported that some concern had been expressed regarding the safety of The Clerk when in the office on her own. Possible “entry phone” system or bell system so that the door can be locked to be investigated.
Correspondence
02.03.06 Message from C Rogerson NDDC re. Stalbridge Motors site, still trying to contact present owner of site
K Rabbets copy of letter to First Bus re. Public Transport
DCC Notification of road closure A357 Durweston Bridge 1st to 7th April
DCC re. Street Lighting PFI Project Consultation
NDDC Notification of Appeal re. Enforcement Notices on 8 Anglesey Cottages
NDDC Dev. Control. Notification that PA 1127 Erect dwelling at rear of 8 Ring Street has been approved
NDDC Draft Diversity and Race Equality Scheme
NDDC re. Land at Grosvenor Road. Nothing can be done at present re. derelict area
Dorset Police Note of Homewatch Co-ordinators meeting.
Environtment Agency. Flood Warden Newsletter
Message from Dog Warden 24th Feb. Dog fouling JFPA being dealt with
DCC re. C21 Landshire Lane road closure 20th to 31st March
DAPTC Chief Exec Circular 03/06 including details of Chairman’ Seminar and Councillor’s Seminar
Sth Som DC re. Henstridge Airfield Masterplan amended plan
NDDC further responses to Community Involvement draft
NDDC details of Leisure Centre charges
Next meeting HACC 15th March
Letter from Youth & Community Project asking if £5,000 could be put aside for use in an emergency as additional costs have been incurred on the project. This was agreed in principal but terms and conditions to be agreed at the time.
Clerk to write
There being no further business the meeting closed at 9-35 p.m.