On Wednesday 2nd July 2008 commencing 7-45 p.m.
Present Councillors B Alexandre, P Ashcroft, J Cowley, K Garland, D Grimes,
J Smith, J Wardell and G Carr-Jones, Chairman, D J Hine (Clerk)
In attendance C Cllr D Fox, Sarah Williams Community Development Worker,
P. C. P Sugrue, V Manners, BVM and 3 young members of the
public
To receive apologies W Batty-Smith J Cox and R Penfold
Declarations of Interest None
Minutes of last meeting
The minutes of the last meeting having previously been circulated to Councillors were approved and signed by the Chairman with the following addition
Item 3 para 4. List of possible sites for Youth Shelter to include Grosvenor Road recreation area
Arising
J Cowley reported that the wall in Park Grove by the Dog Bin has still not been repaired
With regard to the question of a possible grant for the work required on the newly acquired additional burial ground, the Clerk advised that there may be some money available from Dorset Wildlife Trust but a scheme for the layout and possible planting around the perimeter must be put forward.
Place on Agenda
Proposed Expenditure
In accordance with S O No. 40 it was proposed by D Grimes and seconded by B Alexandre that the following expenditure be approved
Pond Close mowing (£110 to be invoiced to
Signpost) £230.00
M Cridge plants for The Cross 17.90
P J Watts Internal Audit 50.00
Sign Cheques
In accordance with S O No.40 it was proposed by D Grimes and seconded by B Alexandre that the following cheques be signed
D J Hine 522.82
Pond Close mowing 230.00
R Sharp (part NDDC grass) 525.60
SEB 26.95
Blackmore Vale Internet 108.00
Direct Office Supplies 44.27
Gillingham Town Council 1636.50
M Cridge 17.90
P J Watts 50.00
The Clerk presented the Accounts and Annual Return form for agreement and signature.
It was proposed by D Grimes and seconded by B Alexandre that the above be agreed and signed. All agreed.
Youth Shelter
The Chairman advised that he had received three e-mails from local business men indicating support for the project and had also received verbal support from other residents.
P C Sugrue suggested with regard to possible locations, that an area that is already well lit would be the best solution. This rules out JFPA, Grosvenor Road and The Park. After further discussion the following locations were put forward for discussion and appraisal
The Pound, The Ring, adjacent the Stalbridge Hall, to the rear of Gray’s Filling Station and in the front of Stalbridge Close. S Williams advised that she would be able to help with regard to obtaining some funding for the project. G Carr-Jones will enquire with regard to planning requirements for such a structure. B Alexandre and K Garland agreed to liaise with the youth representatives.
Councillors’ Reports/Questions
C Cllr D Fox reported on the Rights of Way Committee meeting at Dorchester at which the proposed alterations to the parking restrictions in Stalbridge had been discussed. Apparently the Officer had recommended that a different option to that agreed by the Town Council should be adopted. However, in the light of this, D Fox had requested a deferment of the decision for further consultation. He suggested that a meeting be arranged with Mr T Westwood DCC Traffic Safety for a further technical appraisal to be carried out. Various Councillors expressed their disappointment that the matter is still ongoing and that the Council’s decision had been over-ridden. However, J Smith proposed and D Grimes seconded that a meeting with Mr Westwood be arranged. Motion carried on a vote of 6 in favour.
D Grimes advised that a neighbour’s hedge is overgrowing but it was decided that the first approach should come from him asking them to cut it back.
J Wardell advised that there have been several complaints regarding overgrowing vegetation on the footpath/cycleway from Jarvis Way through Larks Meadow.
Clerk to contact Clarence
P Ashcroft expressed concern about the work being carried out on “Sunnyside” Thornhill Road, however, it would appear that this is in accordance with the permission granted.
K Garland advised that she had reported to the Library Cttee that the £100 from the Town Council was a donation, not a loan, for which the TC was thanked.
J Cowley asked about the quote for JFPA fence and was advised that a detailed quote has now been received, he felt that a further quote should be obtained and the matter put on the next Agenda.
Next Agenda
He also asked the position regarding Allotments and was advised that clearing work is being carried out on the proposed land and an Allotment Society in the process of being formed
He also reported various hedges overgrowing the Jarvis Way pavement however, it was pointed out that details of the addresses are needed to report these to Clarence.
The Clerk reported that she had received from Mrs J Stroger, the results of a questionnaire she had distributed to the school children regarding what additional equipment they would like to see in the Children’s Play Area part of JFPA.
Next Agenda
Correspondence
DCC Notification of closure of A350 for 4 days from 21st July
Sturminster Newton TC requesting information regarding SID posts. Clerk will reply
DCC notification of new phone number for contacting. Clerk advised that she had passed this information on to the Community Office
DCC re. work to Bagber Bridge will mean road closed for 8 weeks from 14th July
Copy of e-mail from D Fox to J Mann DCC re. Church Hill
John Foster-Pegg. Copy of completed Lease for land off Pond Close
E mail from Henstridge Airfield. Fly-in day Wednesday 30th July
Westree. Detailed quote for fencing at JFPA
C Orman notifying that the rear access to the office will be restricted to the original 6ft width
DAPTC C. Exec Circular 07/08
There being no further business the meeting closed at 9-27 p.m.